2.1 Campus Student Associations

Responsible Position

Chief Financial Officer

POLICY STATEMENT

The Campus Student Association, known as Student Senate, at Alexandria Technical and Community College, serves as the student government of the college and is the official voice of the students. Student Senate addresses student issues and concerns with college leadership, recommends the chartering of new student clubs to the ATCC President, recommends students for college committees, and assists in planning and organizing student activities. Student Senate is composed of representatives from divisional areas, student clubs, and the general student body. Student representatives can join at any time during the academic year. Student Senate is only active during the fall and spring semesters.

Student Senate Officers

Officers for Student Senate consist of President, Vice President, Secretary/Treasurer, and Communications Officer. The President and Communications Officer are elected by the acting Student Senate during the spring semester of the preceding school year. Vice President and Secretary/Treasurer are elected during the first five weeks of the academic year.

Student Senate Advisors

Student Senate is advised by the Director of Student Activities and a faculty member.

Duties

Student Senate has the sole authority to recommend the chartering of student clubs for approval by the ATCC President.

The official assessment of Student Activity Fees through the Business Office and the distribution of these funds will be governed by Student Senate, requiring approval by the ATCC President. Student Senate advisor compensation will be governed by the MSCF contract when appropriate.

Nationally Recognized Student Clubs at Alexandria Technical and Community College

Alexandria Technical and Community College recognizes four nationally recognized clubs. These clubs are Distributive Education Clubs of America (DECA), Phi Theta Kappa (PTK), SkillsUSA, and Health Occupation Students of America (HOSA). These clubs receive funding through the student activity fee.

Program Clubs at Alexandria Technical and Community College

ATCC recognizes program clubs. Some programs have student clubs that provide activities and development opportunities specific to their field of study. Additional information on these clubs is available from the program areas, current student members, or the Student Life Office. These clubs receive funding through the student activity fee.

General Interest Clubs at Alexandria Technical and Community College

ATCC recognizes general interest clubs. Students can form clubs around special interests or affinity groups that are not affiliated with an academic program. Information on these clubs is available from the current student members or the Student Life Office. These clubs can request student activity fee funding from Student Senate.

All Clubs at Alexandria Technical and Community College

Recognized clubs are authorized to use facilities and resources of the college, provided college policies are followed.

Authorized Advisors and Advisor Compensation

All recognized student clubs must have an ATCC faculty or staff advisor. Advisors will be compensated as per their bargaining unit contract.

ATCC established the following guidelines for determining the number of compensated advisors for each club:

Student clubs may be authorized additional compensated advisors upon approval of the ATCC President and Vice President of Academic and Student Affairs. The additional advisor shall first be offered to faculty and if none seek the position then will be open to non-instructional staff members.
For program clubs, advisors shall be selected from the ATCC faculty associated with the program. If there is no interest from the faculty, a staff member may be appointed to fulfill advising duties. Non-instructional staff would be compensated at the same rate as faculty advisors.
For general interest clubs, the advisor role is open to any ATCC faculty or staff members.

Should, for any reason, there be no ATCC faculty or staff members to assume the role of advisor, that club shall be put in inactive status until an advisor is found.

ATCC requires Leadership Council to approve advisors for every student club. Further, the college shall require that the Advisor Responsibilities, found in the procedures of this policy be followed.

Appeal

The ATCC Student Complaint and Grievance policy must be used to appeal a Student Senate decision relative to chartering, funding, or providing service to student clubs that may violate the law or an ATCC or Minnesota State policy or procedure.

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POLICIES & PROCEDURES