5.12.1 Military Service and Veterans with Disabilities

Responsible Position

Chief Financial Officer


Minnesota State System Procedure


Students who are members of any branch of the U.S. military reserves and who are unable to complete a semester due to having been called to active duty shall to the extent possible be provided one of the following options:

  1. The student may be given a full refund of tuition. Students receiving financial aid who choose this option should be made aware that they may be liable for any required refunds of state or federal financial aid funds.
  2. The student may be given a grade of incomplete (I) in a course and complete it upon release from active duty. Course completion may be accomplished by independent study or by retaking course without payment of tuition. Under federal financial aid policies, a course that is retaken this way may not be counted toward a student's enrollment load.
  3. If, in the instructor's judgment, the student has completed sufficient course work to earn a grade of C or better, the student may be given credit for completion of a course.

Return of Unearned Tuition Assistance

Military Tuition Assistance (TA) is awarded to a student under the assumption that the student will attend college for the entire period for which the tuition assistance is awarded. When a student withdraws from college, Alexandria Technical and Community College (ATCC) will return any unearned TA funds on a prorated basis through at least 60% portion of the period, which the funds were provided for the student. TA funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending.

Return Schedule

8- Week Course: withdrawal submitted

Before or during week 1: 100 % return
During week 2: 75% return
During weeks 3-4: 50% return
During week 5: 40% return (60% of course is completed)
During weeks 6-8: 0% return

16-Week Course: withdrawal submitted

Before or during weeks 1-2: 100% return
During weeks 3-4: 75% return
During weeks 5-8: 50% return
During weeks 9-10: 40% return (60% of course is completed)
During weeks 11-16: 0% return

For courses that have durations differing from those listed above:
Unearned TA funds will be returned on a prorated basis, depending on the length of the course. To determine the amount of TA that needs to be returned, the institution will determine the date the withdrawal was submitted, and then divide that by the number of days in the term to determine the percentage of TA that was earned by the student.