5.26.1 Enterprise Data Governance

Responsible Position

Chief Information Officer

RELATED ITEMS

Minnesota State Board Policy

Minnesota State System Procedure

PROCEDURES

Purpose

To formalize enterprise data governance practices for enterprise system data.

Data governance ensures the quality, availability, integrity, protection, and privacy of data and fosters cross-organizational collaboration through adoption of ATCC procedures and operating instructions, standards, and practices for data management. This procedure establishes roles and responsibilities for data governance of enterprise system data.

Definitions

For purposes of this procedure, the following definitions apply:

Data Custodians

Under direction of Data Owners, an individual (or individuals) who implements data management procedures and operating instructions that have been established by the ATCC President under the authority defined in ATCC Policy 5.26 Management for Enterprise System Data. A Data Custodian has the responsibility for the day-to-day maintenance and protection of data.

Data Governance

Data governance is the exercise of authority, control, and shared decision-making (planning, monitoring, and enforcement) over the management of enterprise system data assets.

Data Governance Committee

A governing body responsible for identifying and recommending appropriate data management practices through procedures, operating instructions, and standards through shared decision-making to address enterprise system data throughout the entire data lifecycle.

Data Owner

An individual with authority and accountability for specified information (e.g. a specific business function) or type of enterprise system data. Included in this authority is the ability to grant and deny access to data under their authority. This individual shall assign day-to-day responsibilities to one or more Data Custodian to ensure the protection of enterprise system data and, if applicable, appoint a Data Steward to the Data Governance Committee. The Data Owner is typically in a director, senior, or leadership position. There may be more than one Data Owner at ATCC, depending on the individual’s authority and accountability for specified information (e.g. a specific business function) or type of enterprise system data.

Data Steward

Business or academic representative. Data Stewards act on behalf of Data Owners or have the authority to make decisions related to data management for their department, functional area, academic, or business unit.

Enterprise System Data

Minnesota State electronic data collected, stored, transmitted, or maintained by the system office or third party acting on behalf of the system office for the benefit of the colleges within the Minnesota State system.

Procedure

This procedure establishes the Data Governance Committee, which provides guidance to the campus, is responsible for overseeing the continuous improvement of data governance and management; identifies data governance initiatives and projects, and establishes working committees. The Data Governance Committee shall identify and recommend ATCC procedures and operating instructions to the campus, and develop standards and practices for enterprise system data lifecycle management.

The Data Governance Committee will include the following:

  1. Chief Information Officer
  2. Director of Institutional Research
  3. Director of Financial Aid
  4. IT Staff Member
  5. Human Resources Staff Member
  6. Business Services/Finance Staff Member
  7. Registrar
  8. Equity, Inclusion, Diversity member

The Chief Information Officer or designee serves as committee chair.

Data Governance Roles and Responsibilities

Data Stewards have the responsibility for representing their data subject areas and have the authority to make data governance recommendations to the Data Governance Committee. Data Stewards must ensure that users are aware of information handling requirements and that they follow data management procedures and operating instructions to uphold the quality and integrity of data accessed.

Related ATCC Documents:

 

Approved by: Leadership Council

Effective Date: 7/20/2022

Next Review Date: July 2025

Archive: