2.5 Student Directory Information
Responsible Position
Vice President of Academic and Student Affairs
RELATED ITEMS
- External Website: U.S. Department of Education - Family Educational Rights and Privacy Act (FERPA)
- External Website: Minnesota Department of Health - Minnesota Government Data Practices Act (MGDPA)
- External Website: State of Minnesota - Minnesota Statute §135A.145
- External Website: AACRAO - Solomon Amendment
POLICY STATEMENT
Alexandria Technical and Community College has designated the following information as Directory Information:
- Student's name
- Hometown
- Program/major
- Pictures
- Enrollment/withdrawal dates
- Graduation status (type of degree/diploma and date of graduation)
- Honors/awards
- Height and weight information for athletic participants
- Performance and participation records for athletic purposes
- Individual or group photos and videos
Minnesota Statutes §135A.145 prohibits colleges and universities and any affiliated organizations from providing a credit "card issuer" with the names, addresses, phone numbers, or other contact information about its undergraduate students without the student's consent.
Limited Directory Data
Limited Directory Data (LDD) may be disclosed only in the specified applications without prior consent unless the student notifies the college in writing of their objection to the release of information in one or more of these categories:
- Notwithstanding any other provision of this policy, the following information is defined as Limited Directory Data for purposes of sharing with LeadMN so the association can communicate with their members: Student name, institutional email address, and Student Change Code (NEW/RTN/DROP).
- Former and current students’ phone number, address, and email addresses may be disclosed to the ATCC Foundation and Alumni Association for scholarships, events, fundraising, and membership opportunities.
- Student system e-mail address may be disclosed to the contracted college bookstore for billing purposes.
Withholding Student Directory Information
If a student does not specifically request the withholding of Directory Information (including LDD) within the first 15 days of enrollment, it will indicate student approval for disclosure. Withholding Limited Directory Information may inhibit the functionality of Office 365.
Private Student Information
Private student information is not accessible to the public. It is accessible to the subject of the data, to individuals or agencies authorized by law to gain access, and to any person or agency having the approval of the subject.
Related ATCC Documents:
- 2.5.1 Withholding Student Directory Information
- Request to Withhold Directory Information Form
- Student Rights under FERPA
Approved by: Leadership Council
Effective Date: 5/20/2021
Next Review Date: May 2024
Archive: 3.13 Directory Information