6.11.1 Keys and Campus Access Cards

Responsible Position

Director of Facilities and Security

PROCEDURES

Keys and access cards are issued to Alexandria Technical and Community College (ATCC) employees and student workers as a condition of their employment. When an employee or student worker ends employment with ATCC or when access is no longer needed, all keys and access cards must be returned immediately to Human Resources.

Employees

Keys

All ATCC employees will be issued keys for the areas to which they are assigned or responsible. Keys are obtained from the ATCC Human Resources office.

Access Cards

Employee ID access cards are issued through the ATCC IT Department. Access to campus facilities is programmed on to the access cards by the ATCC Health and Safety Officer.

Student Workers

Access rights to facilities for student workers are based on the student worker’s job description. Keys and access cards may be requested by the student worker’s supervisor; however, approval or denial of the access will be determined by the ATCC Health and Safety Officer.

Contractors and Vendors

If necessary, keys and access cards may be issued to contractors and vendors in order for them to provide services or goods to the college.

Responsibility and Accountability

Keys and access cards are the property of ATCC and the key holders are subject to all applicable State Statutes in relationship to the misuse of State property. Keys and access cards are not to be loaned out, transferred, or given possession to anyone else. Keys and access cards must not be used to provide unauthorized access to any ATCC facility. Keys may not be copied.

Lost Keys or Access Cards

Lost keys and access cards should be reported immediately to the ATCC Health and Safety Officer.

Keys

If keys are lost, there will be a replacement cost of $15.

ID Cards

Replacement cost for ID cards is $15. Replacements can be obtained from the IT department.

Fobs

If a fob is lost, there will be a replacement cost of $15.

Related ATCC Documents:

• 6.11 Facility Management and Operations

Approved by: College President

Effective Date: 11/26/2024

Next Review Date: November 2027

Archive: 6.4.1 Key Policy