POLICY STATEMENT

Purpose and Scope

This policy outlines the guidelines for the use of portable audio/video recording devices within the Alexandria Technical and Community College Police Training and Education program. These portable audio/video devices encompass both body-worn and hand-held recording systems. All devices are the property of the ATCC Police Training and Educational program.

Definitions

Body Worn Camera & In-Car Camera Systems

The Alexandria Technical and Community College Police Training and Education program adopts the use of body-worn and In-Car camera systems exclusively for educational purposes and reserves the right to review and update this policy as necessary.

Policy

This policy outlines the guidelines for the use of portable audio/video recording devices within the Alexandria Technical and Community College Police Training and Education program. These portable audio/video devices encompass both body-worn and hand-held recording systems. All devices are the property of the ATCC Police Training and Educational program.

Privacy Expectations

All recordings made by students or faculty on program devices during any educational scenario training shall be the property of Alexandria Technical and Community College. Faculty and students shall not have any expectation of privacy or ownership interest in the content of these recordings.

Faculty and Student Responsibilities

Before usage, faculty and students are responsible for ensuring they are in possession of a properly functioning body-worn camera. If they encounter any malfunctions or non-working conditions with the camera, they must promptly report the issue to the Instructor in charge of that training module.

Activation of the Body-Worn Recorder

While this policy does not encompass every conceivable situation for recorder usage, it encourages the appropriate use of body-worn cameras in various scenarios, including but not limited to:

• Traffic stop and examinations 
• High-risk stops 
• Practical tactical management scenarios and examinations 
• Domestic scenarios 
• Sexual assault interviews 
• Search and seizure operations 
• Unknown risk situations
• Mental health scenarios 
• Force-on-force examination

Prohibited Use of the Body-Worn Recorder

Faculty and students are strictly prohibited from using school-issued portable recorders and recording media for personal use or creating personal copies of recordings while at Alexandria Technical and Community College. Faculty and students shall not duplicate or distribute recordings. All recordings shall be retained in the cloud storage system provided by the College.

The use of personal recording devices to duplicate recordings from body-worn recorders is strictly prohibited. Faculty and students shall not use body-worn recorders in meetings or within locker room/bathroom facilities. Recordings must not be utilized for purposes of embarrassment, harassment, or ridicule.

Retention of Recordings

All recordings shall be securely stored on Alexandria Technical and Community College's cloud-based system. Recordings will be retained for 48 hours but shall not exceed seven days unless required for disciplinary reasons.

Access to recordings shall be granted solely for educational purposes. Recordings may be reviewed by the Dean, staff, faculty, and students participating in educational initiatives or by specific request within the retention period.

Access to Recordings

Access to recordings shall be restricted to Police Training and Education faculty and network administrators exclusively.

Accountability

Any faculty, staff, or student who accesses or releases recordings without proper authorization may be subject to disciplinary action by Alexandria Technical and Community College.

Related ATCC Documents:

Approved by: Leadership Council

Effective Date: 10/9/2023

Next Review Date: October 2026

Archive: