User Privacy, Confidentiality, and Security

Alexandria Technical and Community College makes every effort to ensure reasonable privacy and confidentiality for all users. However, users are advised that data stored to or sent from campus computers and networks is not guaranteed to be private. These circumstances include, but are not limited to:

  • Visual monitoring of the content of user's computer displays
  • Periodic administrative/system maintenance tasks
  • Random or targeted monitoring of the system to ensure compliance with Alexandria Technical and Community College, state, and federal policies and laws
  • Monitoring use of network and related computer systems to provide services and to protect the rights or property of Alexandria Technical and Community College, its employees, or students
  • Assessing security measures

All reports and issues should be directed to one of the following:

  • Human Rights Officer; Location: Safety and Security
  • Vice President of Student and Academic Affairs; Location: Academic Affairs Office
  • Chief Information Officer; Location: Academic Affairs Office

Conditions of Use

Commercial, political, illegal, and non-collegiate-related activities are prohibited on ATCC information technology resources.

The ATCC computer equipment and network access are not to be used for commercial or non-collegiate-related activities. Users are expected to limit their personal use of Internet and e-mail to times and places that will not interfere with others' access to technologies needed to complete institutional and academic business.

Inappropriate use of the information technology resources includes, but is not limited to, the following:

  • Harassing, offending, or intimidating others or interfering with their reasonable and normal usage
  • Damaging or degrading the performance of information technology resources
  • Violating copyright laws and software license agreements
  • See ATCC Policy 3.27
  • Using another user's password or network account
  • Trespassing in another user's account, work, or data
  • Intentionally misusing or disrupting computer facilities or resources
  • Using the network for commercial purposes or non-educational political lobbying
  • Distribution of illegal or copyrighted licenses or digital media
  • Sharing of accounts and/or passwords
  • Modifications to college-owned hardware or software without authorization

Failure to observe ATCC information technology resources policies can result in disciplinary action according to the Employee and Student Codes of Conduct. In addition, the college may require restitution for costs incurred as a result of violation of the guidelines. Violation of this or other information technology resources policies may result in one or more of the following:

  • Disciplinary and/or legal actions
  • Suspension of information technology resources privileges
  • Expulsion
  • Termination of employment
Users are obligated to immediately report knowledge of or suspicion of any and all information technology resources security issues to the CIO and/or the ATCC Information Technology Department.

Related ATCC Documents:


Approved by: Leadership Council

Effective Date: 7/29/2021

Next Review Date: July 2024